INVENTORY & STORES / RAKT
Hospital stock,
from receipt to issue.
Record hospital items, quantities, receipts, issues, transfers, and expiry dates. Use the stock history to see where an item is held and why its quantity changed.
Explore the detailILLUSTRATIVE STORE MOVEMENT / UNITS
See how receipts and issues
change the stock balance.
40 + 20 − 15 = 45. Fictional quantities for a single item and unit. Investigate the movement behind a difference.
Record items, quantities, and movements
An item catalogue describes what the team buys and uses. Inventory describes quantities held. A movement explains why a quantity changed. Keep the item description, quantity, and movement history separate so staff can investigate stock differences.
RAKT includes store items, inventory records, inventory history, transfers, and discard records. Review them together using an item your team recognises. Check the unit of measure, category, store location, and the point at which a receipt or issue becomes an inventory movement.
Trace a quantity through the day
Start with an opening quantity, record a receipt, issue stock, and review the closing quantity. The example on this page makes that relationship visible. It is a fictional movement ledger, separate from the product’s live store records.
In your walkthrough, repeat the exercise across the locations you actually use. A transfer has both an origin and a destination. Confirm how the team records dispatch and receipt, who can complete the movement, and where discrepancies should be investigated. Check the movement records as well as the closing stock total.
Low stock and expired stock require different actions
An item below its reorder level may need replenishment. An expired item needs a different operational response. RAKT’s store model distinguishes low-stock and expiry conditions, while the pharmacy workflow maintains its own batch allocation and dispensing controls.
Ask to see a zero balance, a balance below the configured threshold, an approaching expiry, and an already expired item. These cases should remain distinguishable. The pharmacy page separately demonstrates earliest-expiry-first allocation and the exclusion of quarantined stock.
Check pharmacy and general stores separately
Medicines need batch and dispensing records that general consumables may not require. RAKT has both store records and a pharmacy workflow. Review the controls needed for each type of stock.
Use the pharmacy page for prescriptions, purchasing, goods receipts, returns, and batch allocation. Use this page to plan a review of item masters, stock history, transfers, and discards. Agree the appropriate workflow for each category of material before importing an opening balance.
Prepare an opening-stock exercise
Bring a short item list with units, locations, opening quantities, and any relevant batch or expiry information. Remove supplier-sensitive or personal information that is unnecessary for the exercise. Include an item with no stock and one requiring a correction.
Reconcile the imported opening position against the source document, then record one normal movement and one exception. Decide who signs off the initial quantities and how later discrepancies will be handled. The store team should confirm the opening quantities and any corrections before using them.
COMMON QUESTIONS
Questions about this topic.
Is this only for pharmacy inventory?
No. RAKT has general store records as well as department-specific pharmacy stock and dispensing workflows. Their setup and controls should be reviewed separately.
Can the demo predict our reorder requirements?
The website example explains recorded movements. Reorder thresholds and procurement policies depend on your organisation and its configuration.
Does changing a stock total explain a discrepancy?
No. Review the history, source records, units, and locations behind the total. The migration guide includes an opening-balance reconciliation checklist.
PLAN A DEMONSTRATION
See how RAKT handles
your team’s work.
Use fictional examples or blank formats. Keep patient information out of an initial enquiry.